New capabilities move legal hold beyond matter-by-matter management, helping organizations make informed preservation decisions, automate operational work, and take a more proactive approach to discovery management.
NASHVILLE, Tenn., Nov. 4, 2026 /PRNewswire-PRWeb/ -- Insight Optix today announced a major enhanced release of Legal Hold Evolve, expanding what legal hold technology can deliver through enterprise-wide intelligence and introducing automation that moves legal hold from simply tracking work to actually doing work.
Traditional legal hold processes treat each matter as a separate effort, leaving valuable knowledge — about custodians, data sources, preservation, collection, and discovery management — locked in silos. Drawing on the experience of its corporate advisory group, Insight Optix has reimagined how this knowledge is captured and used, distinguishing what belongs at the enterprise level from what belongs at the matter level. The result is a connected, continuously enriched foundation that carries knowledge forward and helps every new matter start smarter than the last.
Enterprise Intelligence That Builds with Every Matter
A 360-degree enterprise-level approach retains history across matters, giving legal teams a more complete picture of their organization's discovery landscape. Teams can see how data sources connect to custodians, holds, preservation efforts, and collections. This visibility helps teams build on prior knowledge to uncover relevant information sooner, avoid duplicative discovery efforts, and stop starting over with every new matter.
Automation That Moves Work Forward
Configure workflows, intended recipients, and notification channels, then let the platform initiate and track the work. From automated preservation to routing requests to internal teams, vendors, or data stewards, Legal Hold Evolve coordinates actions and tracks progress and completion status. Distinct workflows are designed around the unique requirements of custodial, group, and non‑custodial sources.
Enterprise Data Steward Program
Legal teams can schedule recurring data steward questionnaires and reminders to maintain knowledge of retention policies, deletion practices, and preservation and collection directives. When a new matter begins, teams can reference the latest responses, reducing repetitive interviews and ensuring consistent handling across matters.
New Data Integrations and Automated Preservation
Building on integration with Microsoft 365/Purview, Evolve now includes Google Workspace/Vault, Box®, and Dropbox to provide one-click visibility into mapped custodian data sources and enable automated in-place preservation. This visibility allows guided custodian surveys to help employees identify relevant data sources directly from the platform, reducing the risk of overlooked information. Enterprise tracking records preservation history across matters, while in-app notifications and ServiceNow ticketing route preservation requests for non-connected data sources.
Cross-Matter Command Center
Configurable cross-matter and matter-level dashboards give legal teams visibility into hold activity, outstanding acknowledgements, data sources, and preservation status, making it easier to identify issues and trends. Customized reports, a survey question bank, and custodian FAQs further simplify daily work.
"Legal hold should be more than a point-in-time compliance process," said Mandi Ross, CEO of Insight Optix. "We believe that knowledge gained through each matter can become a lasting enterprise asset — one that helps legal teams make better decisions, operate more efficiently, and take a more strategic approach to discovery."
For more information about Legal Hold Evolve, visit insightoptix.com. Connect with us on LinkedIn.
About Insight Optix
Insight Optix is redefining how legal teams manage and lead discovery. Its integrated platform combines Legal Hold Evolve™, an advanced legal hold solution built on enterprise-wide intelligence and operational automation, with Evidence Optix™, a twice-patented solution that helps corporate legal teams and outside counsel evaluate relevance, define defensible scope, and make informed discovery decisions before committing to costly downstream expenses.
Together, these solutions create a connected, continuously evolving picture of discovery across matters, turning accumulated knowledge into a strategic advantage while helping organizations reduce costs and manage risk throughout the litigation lifecycle.
Insight Optix is a WBENC-certified women-owned business led by industry experts with decades of experience in legal technology and discovery.
Microsoft 365 and Microsoft Purview are trademarks of the Microsoft group of companies. Google Workspace and Google Vault are trademarks of Google LLC. Box, Dropbox, and ServiceNow are trademarks or registered trademarks of their respective owners. All other trademarks are the property of their respective owners.
Media Contact
Linda Kish, Insight Optix, 1 872.870.4169, [email protected], https://insightoptix.com/
SOURCE Insight Optix
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