Messaging Architects Shares How Email Destruction Policies Discourage Pack Rats

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Email expert discusses email pack rats, the need for email destruction policies and how to create an effective policy to minimize costs and liability—in a new article from Messaging Architects

Email Destruction Policies
What we have seen is that some email users keep everything forever. They go to great lengths to preserve data by saving it to archives and text files, forwarding it to personal accounts and in some cases backing up their local devices.

Messaging Architects, an eMazzanti Technologies Company and email policy consultant, shares important information to reduce the problem of email pack rats in a new article on the Messaging Architects website.

The informative article first reviews how email pack rats account for 80% of retained email data, why they do it, and the need for effective email destruction policies. The author then poses four questions organizations can use to evaluate their email policy. He concludes by discussing how to create an effective email destruction policy that will minimize email costs and liability.

“What we have seen is that some email users keep everything forever,” stated Greg Smith, Vice President of Services Delivery at Messaging Architects. “They go to great lengths to preserve data by saving it to archives and text files, forwarding it to personal accounts and in some cases backing up their local devices.”

Below are a few excerpts from the article, “Email Destruction Policies Discourage Pack Rats.”

Email Destruction Policies Needed

“Over time, the company's data storage begins to resemble the hoarder’s house with magazines, old mail, and unused purchases stacked to the ceiling. Swimming in old email data, the company must first determine what is has and then create an effective policy for destroying it.”

Create an Effective Email Retention/Destruction Policy

“To create an effective policy, email experts recommend that you start with the regulatory retention requirements. Then, divide the data into categories to avoid setting the maximum legal retention period for everything. And omit from the policy any provisions that you don’t intend to enforce.”

Minimize Email Costs and Liability

“Your finished policy provides a guide for the organization on how to destroy aging email intentionally and permanently. Otherwise, retaining it increases your storage and discovery costs. The final email deletion should be irreversible.”

Email Policy Experts

The email pack rats who save everything exist in many organizations. Business leaders engage Messaging Architects to help clean up the mess and minimize storage costs and liability going forward.

The email policy experts at Messaging Architects guide organizations through the process of defining email retention and email destruction policies, as well as email archiving and migrations.

Have you read?

How to Make Your IT Effective in the New Normal

What to Know Before Migrating Archives to Office 365

About Messaging Architects

Messaging Architects specializes in effectively managing and securing an organization’s most precious asset, its information. With over 20 years of information management and technology consulting experience, the Messaging Architects team has provided corporations, educational intuitions, health care facilities and nonprofits with methodologies, procedures and technology to keep their data organized, compliant and secure.

About eMazzanti Technologies

eMazzanti’s team of trained, certified IT experts rapidly deliver increased revenue growth, data security and productivity for clients ranging from law firms to high-end global retailers, expertly providing advanced retail and payment technology, digital marketing services, cloud and mobile solutions, multi-site implementations, 24×7 outsourced network management, remote monitoring and support.

eMazzanti has made the Inc. 5000 list eight consecutive years, is a 4X Microsoft Partner of the Year, the #1 ranked NYC area MSP, NJ Business of the Year and 5X WatchGuard Partner of the Year! Contact: 1-866-362-9926, or Twitter: @emazzanti Facebook:

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Kent Sorensen
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