“Over 80% of public school districts in the US continue to maintain permanent records in paper storage,” According to EdFiles.

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Identifying, classifying and separating the “permanent” records according to retention compliance schedule is a big burden for most school districts and that is why this risk continues to mount year after year.

Having the expertise of what records to preserve and maintain for long term retention, with an easy to access system is how a school district will immediately benefit from a “Records Retention Policy.”

If your district is like the over 80% of school districts and community colleges, there are, “Permanent Records” that are being kept in storage boxes and file cabinets at locations all around the district offices, school sites and warehouses year after year with very little security, NO Backup and no real plan of action. It is the “Out of Sight and Out of Priority” growing Risk," said Aftab Jiwani CEO of EdFiles Inc. “Fires, Water Damage and Burglary-Break-ins are real life problems occurring more and more frequently. Insurance can rebuild structures and replace the furniture, but it cannot recreate the lost records. Let’s not rely on just luck anymore, there are cost effective options,” continued Aftab Jiwani.

An annual “Records Retention Policy,” first and foremost is an easy to understand report on retention compliance of “permanent” records that the district currently maintains. Furthermore, this report outlines and prioritizes the long-term protection and retention steps that will need to be taken with annual audits. An EdFiles® Retention Expert will work closely with the district personnel from individual departments to complete the policy.

Above and beyond the expertise in classifying permanent records, the policy will save the district $1000s in eliminating unnecessary and non-permanent records that need not be stored for retention compliance. For questions regarding “Records Retention Policy for your district, contact EdFiles®, a CASBO partner in records retention, at 1-833-EDFILES or 1-657-217-3260

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Aftab Jiwani
EdFiles
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