Visitor management after lockdown

Share Article

Working life as we know it has changed, and as businesses around the world start planning to go back to work, Sign In App share their tips on how to manage the changing workplace utilizing the app's features.

A modern office reception with Sign In App on the counter
The changes we're seeing now will transform the workplace of the future.

Over the past few months, working life as we know it has changed rapidly and the changes we’re seeing now will transform the workplace of the future. Health and safety will be even more of a priority than it already is, remote working will become the new norm for some businesses and avoiding close contact will continue to be important particularly in the first few months after lockdown.

As businesses around the world start planning to come out of lockdown, the team behind one of the leading visitor management solutions, Sign In App, share their tips on how to manage the changing workplace utilizing the app. A number of the features discussed have always been available, others are new within their V4 release; you can learn more about these here. All features are included within their standard subscription at no additional cost.

Questionnaires

Sign In App has always given the flexibility to create custom fields to gather the information you require within your environment. Health questions were widely used within their food production and manufacturing clients, and the ongoing pandemic has seen a large increase in the use of these within the general office and education environments. Popular questions include some of the below:

Have you been experiencing COVID-19 symptoms?
Do you have a high temperature or persistent cough?
Please record your current temperature using the device provided.

These questions are often used for general visitor management and for other regular visitors such as contractors. However, we have seen an increase in these question types being used for staff signing in and other regular groups attending sites such as agency staff.

Notification workflow

This situation is putting extreme pressure on organisations already, with social distancing and staggered lockdown relaxation suggested; there is a good chance teams could be under additional pressure with workload and procedures. By using Sign In App, you can set up notifications based on answers to questions. So, for example, if somebody answers negatively to a question, you can set it up to build a workflow that notifies the relevant person. This can help you reduce any bottlenecks within areas and support the maintaining of social distancing.

Messages and policies

Providing your guests with information about their safety, plus ensuring they agree to your sites terms and policies is imperative. Sign In App has always given the ability to have multiple policies within the app and these can be different per visitor group. V4 has seen these enhanced by including dynamic content messaging; these now allow you to use images, PDFs and videos to communicate your key information.

With the increase of restrictions and the inclusion of new COVID-19 based policies, you can ensure these are communicated before any visitors attend site. Messages are also not just for visitors - you can present these to staff to agree to, ensuring they are aware of any new organisational policies or restriction changes. These messages can also be intelligent, allowing you to decide if somebody needs to agree to them every time they sign in, just the once or again after a period of time.

Mobile sign in

It looks as though some organizations will shift their workforce back into the workplace in phases to help manage their social distancing procedures; therefore being able to understand where their team is working from will be important. Flexible and remote working procedures could become permanent in managing teams moving forward. Sign In App mobile sign in enables staff to sign in wherever they are, be it in the office or a remote location; this allows you to manage who is working and where they’re working from. Geofencing will detect whether they are in or out of the office and check them in and out right from their smartphone.

Deliveries

Again, avoiding close contact is going to be here to stay. In version 4, Sign In App released their deliveries feature. A courier can now easily come in and record that a package has arrived and who it is for. This will then notify the recipient and, when convenient, they can come and collect the package and sign it out.

There's no doubt that we are still in a time of uncertainty about how we are going to adjust back into the working environment. But, hopefully, some of these tips help you with some suggestions on how Sign In App can assist you. Find out more about Sign In App by visiting their website signinapp.com, or get in touch with their friendly team on 0333 016 3551 or info@signinapp.com.

Sign In App recently launched V4 of the iPad app. Check out their video to learn more about it here.

Share article on social media or email:

View article via:

Pdf Print

Contact Author

Dan Harding
Sign In App
+44 3330163551
Email >
@signinapp
since: 07/2014
Follow >
Sign In App
Like >
Visit website

Media

A graphic showing the new Sign In App V4A modern reception area with a floor-standing Sign In App iPadA picture of a health and safety PDF on Sign In AppA health and safety policy on Sign In AppA picture of the new sign in screen available with Sign In App V4 showing QR code sign inA picture of Sign In App with Sign In App Tap and a badge printerA picture of Sign In App showing someone's evacuation point