What to Know Before Migrating Email Archives to Office 365

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Email expert discusses how the archiving practice of journaling, mailbox archiving and message stubbing affect migrating archives to Office 365—in a new article from Messaging Architects

Before you make the leap, take the time to understand the facts about archives and the way Office 365 handles data. Organizations looking to migrate their archived data to Office 365, face at least three questions and decisions.

Messaging Architects, an eMazzanti Technologies Company and email migration consultant, shares important information to know before migrating message archives to Office 365 in a new article on the Messaging Architects website.

The informative article first reviews the third-party archiving practices of journaling, message archiving and message stubbing. The author then discusses how the various record storage formats would migrate to Microsoft 365 and how the message records would then be stored. An engaging question and answer format is used to clearly explain the complex subject.

“Before you make the leap, take the time to understand the facts about archives and the way Office 365 handles data,” stated Greg Smith, Vice President of Services Delivery at Messaging Architects. “Organizations looking to migrate their archived data to Office 365, face at least three questions and decisions.”

Below are a few excerpts from the article, “What to Know Before Migrating Archives to Office 365.”

Before Making the Leap

“Many organizations making the leap to Office 365 for their business services also choose to migrate their legacy data. Whether from existing mail systems or third-party archiving systems, they find little objection to migrating archives to Office 365 because the excessive data storage costs nothing. In addition, Microsoft provides eDiscovery tools around that data, depending on licensing.”


“For organizations wishing to capture all email correspondence and conduct eDiscovery, they typically supported a function called Journaling. Journaling forwards a copy of every message sent or received in the source email system to the archive.”

Mailbox Archiving and Message Stubbing

“Many organizations seek to manage the size of their message stores on their local email system. In this case, archiving products conduct mailbox archiving and message stubbing. Mailbox archiving takes messages directly from the users’ mailbox and stores them on the archival system by owner.”

“In some cases, message stubs or links connect the message in the users’ mailbox with the archived content to reduce storage overhead. This archiving approach also provides full eDiscovery, but typically facilitates space management in systems that provide both options.”

Migrating Archives to Office 365 Successfully

Organizations migrating third party archives and legacy email from inactive accounts seek to do so without ongoing problems. Hence, they should fully understand and explore the requirements of the organization with respect to information retention and access.

In addition, they need to fully consider the various ways the data maps to the archiving and retention structures of Office 365. Fortunately, Messaging Architects’ Office 365 migration experts provide the assistance necessary to complete archive migrations to Office 365 efficiently and successfully.

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About Messaging Architects

Messaging Architects specializes in effectively managing and securing an organization’s most precious asset, its information. With over 20 years of information management and technology consulting experience, the Messaging Architects team has provided corporations, educational intuitions, health care facilities and nonprofits with methodologies, procedures and technology to keep their data organized, compliant and secure.

About eMazzanti Technologies

eMazzanti’s team of trained, certified IT experts rapidly deliver increased revenue growth, data security and productivity for clients ranging from law firms to high-end global retailers, expertly providing advanced retail and payment technology, digital marketing services, cloud and mobile solutions, multi-site implementations, 24×7 outsourced network management, remote monitoring and support.

eMazzanti has made the Inc. 5000 list eight consecutive years, is a 4X Microsoft Partner of the Year, the #1 ranked NYC area MSP, NJ Business of the Year and 5X WatchGuard Partner of the Year! Contact: 1-866-362-9926, info@emazzanti.net or http://www.emazzanti.net Twitter: @emazzanti Facebook: Facebook.com/emazzantitechnologies.

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Kent Sorensen
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