Copier Leases - to Lease Or to Buy?
New York, NY (PRWEB) December 20, 2013 -- “To lease or to buy?” is common concern among business owners regarding copy ma-chines. Depending on a company’s specific needs, the answer varies. However, most businesses save significantly when they are not tied to restrictive copier contracts. In Topeka, Kansas, the local Shawnee County sheriff’s office announced on December 9, 2013 to CJ Online, the state newspaper, that they had saved $4,302 annually by canceling copier contracts at Rice Community Center and associated offices.
The Truth About Copier Contracts
Copier contracts are designed for companies who use a lot of printer supplies on a monthly basis. These businesses sign up with copier suppliers that rent or lease the copy machines, they provide imaging units and periodically send them toner cartridges. Some suppliers also recycle used cartridges.
Leasing Versus Buying Copy Machines
To lease a typical multifunction copy machine, a company gets tied into a a lease for usually 24 to 36 months and pays between $100 and $250 a month. Often companies ask for an even longer lease period in order to reduce their monthly payments. If a company has a short one-time project (for a month or so), renting a copy machine is a suitable choice otherwise it is more cost-effective to buy a copy machine.
Copier Contracts - Read the Fine Print
When businesses sign up for a copier contract, they’re equipped with regular toner and copier supplies periodically. They have less to manage when it comes to the machine but they are tied into a contract that is very hard to get out of. Copier contracts restrict companies to only using the one kind of copier that they signed up for and specific copier supplies. If the copy machine breaks down, the business can end up paying for a machine that does not work beyond its operating period. The company is stuck in an agreement that outlasts the working machine. If a business signs up for a contract or is in one already, there are two important things to keep in mind auto renewals and maintenance contracts. Businesses can exit out of our contract during the period of opportunity before the renewal kicks in. The second thing is to keep the maintenance contract separate from the copy machine so that the company is not stuck in a service contract for a machine that is no longer working.
For businesses that choose to have a copier contract, it is helpful to leave the supplies out of your contract. Copier contracts force businesses to purchase brand supplies at consumer prices. Most businesses are not aware of this and get stuck in expensive contracts. However, there is an alternative option, The Copier Supply Store offers brand name and compatible copier supplies at wholesale prices. This reduces monthly expenses for businesses while leaving enough room to negotiate on a new copier lease. For companies with a print shop or a business that consumes a lot of toner and ink supplies, it makes more sense to keep copier supplies out of their copier contracts. This enables long-term savings. Companies can buy from a wide range of brands depending on the machines they own. This also gives more room to expand your operations.
Buying Your Copier and No Contracts
Increasingly today, as businesses become more aware of the contract process, they are choosing to purchase copiers. Companies that produce less than 700 copies a month do not require leasing contracts. This prevents the need to sign up for restrictive copier contracts. Desktop copy machines that print, copy, scan and fax from one machine provide multifunction capability. There are two options - laser or inkjet printers. On average, laser printers are more cost-effective as producing laser printer pages incurs a cost of 6 cents a page compared to inkjet pages at 20 cents a page (based primarily on ink and toner consumption).
Buying copy machines instead liberates businesses from the restrictions and hassles of copier contracts. When copy machines fail or the business want to upgrade, they can purchase new machines at any time.
Choose from a wide selection of name brand copier parts at wholesale prices at Copier Supplier Store.
Sales, Copier Supply Store, http://www.copiersupplystore.com, +1 866-939-2244, [email protected]
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