Don’t Read All About It, Say PHS Recordsmanagement
Cardiff (PRWEB UK) 24 July 2013 -- PHS Recordsmanagement believe that the new interactive visualisation of the world's biggest data breaches, put together by the team at Information is Beautiful, shows businesses the importance of storing media securely.
Despite the fact that they contain the data most sensitive to a company, critical media like paper, tapes CDs and DVDs, are often inadequately stored, leaving establishments open to penalties for non-compliance with legislation, such as the Data Protection Act. Any loss of files – accidental or otherwise – could also result in interruption to day-to-day routines, impacting on customers as well as employees, ultimately injuring the business and possibly even making headline news.
Therefore, it makes perfect sense to PHS Recordsmanagement to ensure that not only are clients’ tapes, CDs and DVDs stored as securely as paper documents but that they are also placed in environmentally controlled conditions to prevent deterioration due to heat or moisture.
What’s more, because these media are often crucial to the running of a business, PHS Recordsmanagement provides a tailored, scheduled retrieval and collections service to minimise downtime. Tapes and disks can be rotated and safely transported in suitable packaging by the leading document management company’s own satellite tracked vehicles, driven by security vetted staff.
“When media needs to be readily accessible, it is tempting to store tapes and disks onsite,” explains PHS Recordsmanagement’s National Sales Manager, Ted Reynolds. “Unfortunately this is putting the business at risk of losing both original and backup data in cases of fire, flood or theft. There is also the danger that records could be corrupted if stored in filing cabinets or office safes where temperature and humidity cannot be controlled.”
“Our media vaults remove these threats, storing items in ambient environments as recommended by manufacturers. They are equally suitable for rotations or long-term document storage and, when the tapes or disks are at the end of their useful life, we can securely destroy them using our sister company PHS Datashred.”
PHS Recordsmanagement’s media vault services also boast a minimum four-hour fire integrity rating, gaseous fire suppression system, VESDA fire detection and coded door access points.
“We want all establishments to think twice about their media storage arrangements,” continues Ted, “And consider their position if they were to lose data through fire, theft, flood or accidental damage. Storing media offsite, in a suitable facility where they can be easily and quickly recalled, is the only real way to protect against these unpredictable threats.”
-ENDS-
Notes for editors:
About PHS
The PHS Group is a leading workplace services provider, and has traded in the UK since 1963. It has a diverse service portfolio aimed at improving work and leisure spaces, while making life much easier for facilities, building and people managers.
PHS really does ‘do more than you think’, providing products and services for:
• Crate rental and packaging
• Interior and exterior planting
• Laundry equipment and workwear
• Matting and flooring
• Records storage and management
• Shredding and recycling
• Testing and compliance
• Washrooms
• Waste management
• Water machines
• Workplace consumables
PHS provides these direct to UK companies, and also operates as a tier one supplier to the facilities management market, supporting the integrated service propositions of most of the major FMs.
The PHS Group’s annual turnover for the year ending March 2012 was £422 million. It employs around 5,000 personnel, operates from a wide network of 153 regional service branches, and takes care of over 250,000 customers at over 450,000 locations in the UK, Ireland, Holland, Belgium and Spain.
http://www.phs.co.uk/recordsmanagement
Rebecca Thomas, PHS Recordsmanagement, http://www.recordsmanagement.co.uk, 029 2080 9252, [email protected]
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